Guide · Club admin

Cricket club AGM: an agenda, and how to run it in under an hour.

The AGM is where the club decides next season: who runs it, what it costs, and what changes. It’s also where meetings go to die, three hours in, during any other business. Here’s a timeline, an agenda you can copy, and how to keep the whole thing short enough that people come back next year.

By Rob Harvey, Secretary and Treasurer of Brookweald CC · Updated 15 October 2026

Start with the constitution

Before you set a date, read your club’s constitution. It decides the things that make an AGM valid: the notice period, the quorum, who can vote, which officers must be elected, and whether the accounts need an independent examiner. If the constitution is out of date, fix that with a motion at this AGM rather than ignoring it.

Clubs registered as a Community Amateur Sports Club should also check HMRC’s CASC guidance before changing anything about membership or fees.

The six-week timeline

When	What to do
Six weeks before	Set the date and book the room. Check your constitution for notice period, quorum and who can vote.
Four weeks before	Ask officers and captains for their reports. Ask the treasurer for draft accounts and next year’s fees proposal.
Three weeks before	Send the notice and call for nominations and motions, with a closing date.
Two weeks before	Circulate the agenda, last year’s minutes, the accounts and the fees proposal.
One week before	Confirm who is standing for each role. Find a minute-taker who isn’t the secretary, if you can.
On the night	Sign in attendees, check quorum, run the agenda, open the bar.
Within two weeks	Circulate draft minutes, update bank mandates and Play-Cricket admin roles.

An agenda template

Copy it, delete what your constitution doesn’t need, and send it with the notice.

Welcome and apologies
Minutes of the last AGM, and matters arising
Chair’s report
Treasurer’s report and adoption of the accounts
Captains’ reports (one per team, two minutes each)
Club Welfare Officer’s report
Junior section report
Subscriptions and match fees for next season
Motions received
Election of officers and committee
Appointment of an independent examiner, if your constitution requires one
Any other business (notified in advance)
Date of next AGM, and close

What each report should cover

Chair’s report

Three things: what went well, what didn’t, and the one or two priorities for next season. Five minutes, not twenty.

Treasurer’s report

Income and expenditure by category: subs, match fees, bar, teas, sponsorship, grants; ground, kit, insurance, league fees.
The bank balance at year end, and anything owed to or by the club.
A comparison with last year, so members can see the trend.
The fees proposal for next season, with the costing behind it.

Circulate the accounts in advance so the meeting can ask questions rather than read numbers aloud. For the fees proposal, what clubs charge and how to cost your own. For collection figures, see the treasurer’s guide to match fees.

Captains’ reports

Two minutes each: league position, the season’s standout performances, and what the team needs next year. Bring the numbers. A final leaderboard for each team makes the standout performances indisputable and gives the room something to cheer.

Welfare Officer and juniors

Confirm that the safeguarding policy has been reviewed and that the people working with juniors have the right checks. Keep any individual matters out of the meeting.

Elections without the awkward silence

Line up candidates before the night. Nobody volunteers from the floor; people say yes to a quiet conversation in October.
Publish a one-paragraph description of each role with the nominations call, so people know what they’re signing up for.
Split big jobs. A treasurer who only does match fees and a separate bar treasurer is two achievable roles instead of one impossible one.
Thank the people standing down by name, before electing their replacements.

The committee roles worth filling are set out in how to run a village cricket club.

Keeping it under an hour

Circulate everything in advance and take reports as read, with questions only.
Require motions and any other business in advance. Surprise items go to the next committee meeting.
Time-box each item on the agenda and let the chair enforce it.
Take debates offline. If an item needs more than ten minutes, form a small group to bring a proposal back.
Put the bar on afterwards. It’s the best attendance incentive there is.

After the AGM

Circulate draft minutes within two weeks.
Update bank mandates, Play-Cricket admin access and league contacts for new officers.
Publish next season’s fees and the committee list to members.
Hand over: outgoing officers pass on passwords, documents and a one-page note of the job.

Where MVP Cricket helps

The season export gives the committee one Excel workbook of the season, with an awards shortlist, the MVP, batting, bowling and fielding boards, and every innings and spell; it’s on the Club plan. Season Wrapped, on every plan, sends each player their own end-of-season summary, which is a good way to remind members the AGM is coming. The MVP leaderboard gives captains their numbers for the night, and the Premier plan’s accounting turns the year’s payments into a profit and loss for the treasurer’s report. Planning the awards too? End-of-season awards guide.

Questions committees ask

When should a cricket club hold its AGM?

Most clubs hold it between November and February: after the season’s accounts can be closed and before subs, fixtures and registrations are needed for the new season. Your constitution may set a deadline after the financial year end.

How much notice do members need for an AGM?

Whatever your constitution says, so check it. Fourteen or twenty-one days is common. Send the agenda and accounts with the notice or soon after, so members can read them before the meeting.

Who can vote at a cricket club AGM?

Usually full members whose subs are paid, as defined in the constitution. Juniors, social members and life members may or may not have votes; the constitution decides.

What should the treasurer present at the AGM?

The year’s income and expenditure by category, the bank balance at year end, anything still owed to or by the club, a comparison with the previous year, and the proposed subs and match fees for next season with the costing behind them.

Notice periods, quorum and voting rights are set by each club’s constitution. MVP Cricket is the author’s product.

The season’s numbers in one workbook, and a leaderboard for every captain’s report. Start free.

Start free See pricing